Office Tip #6: Recover Unsaved MS Word Document

Have you ever closed a Word document without saving it?

Even if you have a very good habit of saving a file, but sometime you failed to do this.

This simple steps will show you how to recover unsaved word files.

HOW TO RECOVER UNSAVED MS WORD DOCUMENT

1. From the File tab, click Manage Document.


2. Appears a drop down list. Select Recover Unsave Documents.

3. A new window will appear with list of recovered documents.

4. If you are lucky, your file will be there!


Is it amazing!

Cheers!

Microsoft Excel Short Cut Keys

Here are some MS Excel shortcut keys for today.



ENJOY!

Key	Description
CTRL+(	Unhides any hidden rows within the selection.
CTRL+)	Unhides any hidden columns within the selection.
CTRL+&	Applies the outline border to the selected cells.
CTRL+_	Removes the outline border from the selected cells.
CTRL+~	Applies the General number format.
CTRL+$	Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+%	Applies the Percentage format with no decimal places.
CTRL+^	Applies the Exponential number format with two decimal places.
CTRL+#	Applies the Date format with the day, month, and year.
CTRL+@	Applies the Time format with the hour and minute, and AM or PM.
CTRL+!	Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
CTRL+-	Displays the Delete dialog box to delete the selected cells.
CTRL+*	Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report.
CTRL+:	Enters the current time.
CTRL+;	Enters the current date.
CTRL+`	Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+'	Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+"	Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL++	Displays the Insert dialog box to insert blank cells.
CTRL+1	Displays the Format Cells dialog box.
CTRL+2	Applies or removes bold formatting.
CTRL+3	Applies or removes italic formatting.
CTRL+4	Applies or removes underlining.
CTRL+5	Applies or removes strikethrough.
CTRL+6	Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+7	Displays or hides the Standard toolbar.
CTRL+8	Displays or hides the outline symbols.
CTRL+9	Hides the selected rows.
CTRL+0	Hides the selected columns.
CTRL+A	Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+B	Applies or removes bold formatting.
CTRL+C	Copies the selected cells. CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard.
CTRL+D	Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+F	Displays the Find dialog box. SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats the last Find action.
CTRL+G	Displays the Go To dialog box. F5 also displays this dialog box.
CTRL+H	Displays the Find and Replace dialog box.
CTRL+I	Applies or removes italic formatting.
CTRL+K	Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+L	Displays the Create List dialog box.
CTRL+N	Creates a new, blank file.
CTRL+O	Displays the Open dialog box to open or find a file. CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P	Displays the Print dialog box.
CTRL+R	Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+S	Saves the active file with its current file name, location, and file format.
CTRL+U	Applies or removes underlining.
CTRL+V	Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you cut or copied an object, text, or cell contents.
CTRL+W	Closes the selected workbook window.
CTRL+X	Cuts the selected cells.
CTRL+Y	Repeats the last command or action, if possible.
CTRL+Z	Uses the Undo command to reverse the last command or to delete the last entry you typed. CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

FUNCTION KEYS

Key	Description
F1	Displays the Help task pane. CTRL+F1 closes and reopens the current task pane. ALT+F1 creates a chart of the data in the current range. ALT+SHIFT+F1 inserts a new worksheet.
F2	Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHIFT+F2 edits a cell comment.
F3	Pastes a defined name into a formula. SHIFT+F3 displays the Insert Function dialog box.
F4	Repeats the last command or action, if possible. CTRL+F4 closes the selected workbook window.
F5	Displays the Go To dialog box. CTRL+F5 restores the window size of the selected workbook window.
F6	Switches to the next pane in a worksheet that has been split (Window menu, Split command). SHIFT+F6 switches to the previous pane in a worksheet that has been split. CTRL+F6 switches to the next workbook window when more than one workbook window is open. Note When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes.
F7	Displays the Spelling dialog box to check spelling in the active worksheet or selected range. CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ESC.
F8	Turns extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection. SHIFT+F8 enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys. CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. ALT+F8 displays the Macro dialog box to run, edit, or delete a macro.
F9	Calculates all worksheets in all open workbooks. F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value. SHIFT+F9 calculates the active worksheet. CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. CTRL+F9 minimizes a workbook window to an icon.
F10	Selects the menu bar or closes an open menu and submenu at the same time. SHIFT+F10 displays the shortcut menu for a selected item. ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. CTRL+F10 maximizes or restores the selected workbook window.
F11	Creates a chart of the data in the current range. SHIFT+F11 inserts a new worksheet. ALT+F11 opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA). ALT+SHIFT+F11 opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code.
F12	Displays the Save As dialog box.

Other useful shortcut keys

Key	Description
ARROW KEYS	Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet. SHIFT+ARROW KEY extends the selection of cells by one cell. CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell. LEFT ARROW or RIGHT ARROW selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow keys switch between the main menu and the submenu. DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. ALT+DOWN ARROW opens a selected drop-down list.
BACKSPACE	Deletes one character to the left in the Formula Bar. Also clears the content of the active cell.
DELETE	Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
END	Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner).
ENTER	Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range with the current entry. SHIFT+ENTER completes a cell entry and selects the cell above.
ESC	Cancels an entry in the cell or Formula Bar. It also closes an open menu or submenu, dialog box, or message window.
HOME	Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.
PAGE DOWN	Moves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.
PAGE UP	Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.
SPACEBAR	In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR selects an entire column in a worksheet. SHIFT+SPACEBAR selects an entire row in a worksheet. CTRL+SHIFT+SPACEBAR selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet. ALT+SPACEBAR displays the Control menu for the Excel window.
TAB	Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box. CTRL+TAB switches to the next tab in dialog box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

Office Tip #5: Greet Everyone "Good Morning" + Smile

Start your day right!

When you greet and smile at people, 50% of them will smile at back to you. But don't worry, later on those smiles will be beneficial to you. Believe me!

Positive attracts positive.

So do it in every morning... throughout the day!

Office Tip # 4: Doing More Than Paid For

I know that this sounds familiar or somehow related to other quotes you already heard.

It is one of the Law of Success which Napoleon Hill mentioned in his book, THE LAW OF SUCCESS. Most of the popular quotes about exceeding expectation comes from this brilliant idea of Napoleon Hill whose works were been published during the Great Depression of 1930's.

"By rendering more service than that for which you are paid, you will be turning the spotlight of favorable attention upon yourself, and it will not be long before you will be sought with impressive offers for your services, and there will be a continuous market for those services."

More often, our creativity and motivation at work were being deprived by our own thinking. Our output are being limited only on the amount we are being paid for. This usually comes after knowing the salary of a co-employee and comparing to your own pay. Now, the compensation becomes the measurement of our output.

In this Office Tip, we are called to do more than what our companies expect from us. Do things that are greater than the average employees can do. But it should be done in a very careful and kind manner to avoid conflicts. All extra effort are for the benefits of all.

In times like this global financial crisis, we need to do extra effort for the company... in order to survive.

Office Tip # 3: Phone Calls

The way we handle phone calls reflects the personality of our company. So give some little care about it.

Here are some few tips...


Opening Courtesy

• Smile first before answering any phone call to set an approachable mood.

Transferring Calls

• Before transferring a call, make sure that you had explained to the caller that you are going to transfer her/his call and will be put on hold.

Taking a message

• Get every detail of the message. Note that sometimes what you thought insignificance would be very important to the caller.

Placing a call

• Identify your self, tell your working for , and immediately tell your purpose.

Office Tip # 2: Treating Your Officemates As Your Customers

As part of an organization, you should identify two types of customer: one who gives business to your company and those persons you are working with - your officemates.

Treating your officemates as your customers will not only smoothen your relationship with them but also boost the spirit of teamwork in your company. Isn't it your boss is like a very important client that you need to give special care on all requests and task he or she assigned you to do? Ignoring it means losing a deal (your job).

Imagine this, the design department sends you a thank you card for keeping their stationaries and other materials always on "on-stock" status.

If your company gave you a training on how to handle customer service, you can apply it also to your officemates.

What do you think?

Office Tip # 1: Know Your Routine and Simplify

How much of your time are being utilized by your work?

Some of us might say eight hours a day as per office timings and can give some extra hours of work if required. Or if you are working at your home office, it depends on the work load you received and agreed to accomplish. Personal secretaries might find this question very hard to answer, if not answering "while my boss is awake!".

Although we need to work hard everyday, it does not mean that this work will make us unworthy to enjoy life and do other things that will increase our skills and personality. And I guess, right now you have extra time because you are reading this post. =)

We all know that doing same things everyday will eventually become boring. I do believe that boredom results from a stagnant flow (or nothing at all) of imagination, excitement, and curiosity. It is when our voluntary mind works more than our excited mind (or whatever you call it!).

IF WORK BECOMES BORING, IT ONLY MEANS THAT WE NEED TO MOVE ANOTHER STEP IN WHAT WE ARE DOING.

If you are too busy doing things over and over again and find it very pretty boring, its about time to do something.

While working, open a spreadsheet and write down every task you perform for that day. Just a small description will do. It will take you less than 10 seconds to write a single task. At the end of the day save it. Then, tomorrow open the file and do the same thing. Once you have extra time (weekend, if you have it), try to make a score card of all the tasks you just recorded and find which kind ate up a lot of your time. By this method, you can group all task that can be improved and apply a system to make it simpler.

Routines are good only in a particular period and should cope up with the challenges being brought by modern technology.

Survival Tips for Office Admins

We titled this as "Survival Tips for Office Admins" due to the fact that technology is about to replace our daily routine work and we need to do our work well than an average office administrator or else be extinct.

In order for us to exceed management expectations, if not being lay-off, this Office Survival Tips category is made for you. You can find here helpful tips on basic information, how to , and other tutorials that will improve your skills and effectiveness as office admin.

IF YOU THINK YOU GOT SOMETHING TO SHARE ALSO, PLEASE DON'T HESITATE.

We will be glad to know it. Anyway, we are birds of the same kind!